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How to Change Colors in Google Calendar

How to Change Colors in Google Calendar
How to Change Colors in Google Calendar

Changing Google Calendar colors for events can be useful for several reasons:

  • Visual Organization: Different colors help you visually distinguish between various types of events, making it easier to identify and categorize them at a glance. For example, you might use different colors for work-related events, personal appointments, or social activities.

  • Prioritization: Assigning specific colors to events can help you prioritize your schedule. For instance, you could use a bold color for important work-related tasks and a softer color for less critical activities.

  • Categorization: Colors can be used to categorize events based on their nature or purpose. You might choose specific colors for meetings, deadlines, birthdays, or holidays, creating a visual system to quickly understand the type of events on your calendar.

  • Grouping by Projects or Clients: If you have a complex schedule involving various projects or clients, assigning distinct colors to each project or client can help you keep track of related events and manage your time more efficiently.

  • Customization for Clarity: Personalizing the color scheme allows you to create a calendar layout that is visually appealing and clear to you. This customization can contribute to a more user-friendly and organized calendar experience.

  • Shared Calendars: If you share your calendar with others, using different colors can make it easier for collaborators to understand the nature of your events. This is particularly useful in a work environment where team members may need to quickly identify each other’s schedules.

  • Accessibility: For some individuals, certain colors might be more visually accessible or distinguishable than others. Customizing event colors can enhance the calendar’s accessibility for users with specific visual preferences or requirements.

  • Confirmations!: You may want to change a specific event color depending on whether someone confirmed the appointment. We will show you how to do this using appointmentreminders.com Google Calendar Linking

Ultimately, the choice to change Google Calendar colors is a personal preference, and it can be tailored to individual needs and preferences to create a more efficient and visually pleasing scheduling experience.

Change Colors for Google Calendars
Change Colors for Google Calendars
Change Colors for Google Calendar Events
Change Colors for Google Calendar Events
Change Colors for Google Appointment Confirmations

How to Change Google Calendar Color for the Entire Calendar

Changing the overall color scheme of a Google Calendar, including the background and general appearance, can be a personal preference or a practical choice. Users might choose a color theme that aligns with their aesthetic preferences or helps reduce eye strain. Additionally, a customized calendar color scheme can be useful for visual branding, making it easier to identify and distinguish one’s calendar from others, especially when managing multiple calendars or sharing schedules with colleagues or family members. Customizing the overall calendar color can contribute to a more visually appealing and personalized user experience.

If you are wanting to change the color for ALL events for a Google Calendar, the process is very straightforward. Just follow these steps:

1.  Log into Google

Log Into Your Google Account
Log Into Your Google Account

2. Go to your Calendars Page

Go to your Google Calendars Page

3. Click on the 3 Dots Next to the Calendar you want to change the color for

Click on the 3 Dots
Click on the 3 Dots

4. Choose the color you want for the selected calendar

Choose the Color you want for the default Google Calendar
Choose the Color you want for the default Google Calendar

How to Change the Color for a Specific Event in Google Calendar

Changing the color of a specific event in Google Calendar can be beneficial for personalization and visual organization. By assigning a unique color to a particular event, you can easily spot and distinguish it amidst other entries in your calendar. This feature is handy for emphasizing specific appointments, deadlines, or important occasions, enabling a quick and intuitive overview of your schedule. Whether it’s for highlighting key meetings or marking significant dates, customizing the color of individual events allows for a more personalized and visually clear representation of your calendar.

If you are wanting to change the color for JUST ONE EVENT in Google Calendar, just follow these steps:

1.  Log into Google

Log Into Your Google Account
Log Into Your Google Account

2. Go to your Calendars Page

Go to your Google Calendars Page

3. Make sure you have selected to “Show” the calendar by checking the box next to that calendar

Select the Google Calendar that you want
Select the Google Calendar that you want

4. Click on the event that you want to change the color for and then click on the pencil icon to edit it.

Click the Event and hit Edit

5. Select the color you want from the dropdown list

Select the color for the event from the option list

The Color for that specific Google Calendar Event is now changed

The color for the Google Calendar event is now changed

How to Change Google Calendar Color for a Specific Event Type

Google Calendar does not provide a direct built-in feature to change colors based on event types or categories. However, you can use the existing color-coding features to organize your events by creating separate calendars for different event types. Each calendar can have its own color, allowing you to distinguish between types of events visually.

If you are wanting to change the color for SPECIFIC EVENT TYPES in Google Calendar, the process is very straightforward. Just follow these steps:

1.  Log into Google

Log Into Your Google Account
Log Into Your Google Account

2. Go to your Calendars Page

Go to your Google Calendars Page

3. Add a new Google Calendar for the Event Type you want to create by clicking the plus sign by “Other Calendars”

Click the Plus sign by other calendars
Click the Plus sign by other calendars

4. Choose “Create New Calendar”

Create new calendar
Create new calendar

5. Name your new calendar something that is appropriate for the event type.

Name your new calendar
Name your new calendar

6. Follow the instructions above on “How to Change Google Calendar Color for the Entire Calendar”.

Choose the Color you want for the default Google Calendar
Choose the Color you want for the default Google Calendar

Change Color for Confirmed Appointments in Google Calendar

Changing the color of confirmed appointments in Google Calendar offers a visual confirmation, aiding in the quick identification of confirmed commitments amid a busy schedule. 

This color-coded approach enhances efficiency by prioritizing and organizing events, providing a rapid visual assessment of the day or week. It is particularly useful for personalization, allowing users to customize their calendar for a clearer and more intuitive representation of confirmed appointments. 

In shared calendars or team contexts, the color change also facilitates communication about the status of events, contributing to streamlined collaboration and effective time management.

Note* – The directions below are specific to using AppointmentReminders.com for Google Calendar

There a few steps that you will need to do prior to changing colors for confirmed appointments in Google Calendar. We will not get into those in this blog since we already have postings on them. Here are the steps along with links…

  1. Create an AppointmentReminders.com Account (Personal or Higher)
  2. Link Your Google Calendar with us

3. Click on the “Edit” button for the calendar you wish to edit.

Click the Edit Button for the Calendar

4. Change the colors based on the responses. For example if you are asking someone to reply “1” to confirm, then change the “first response color” to Blue. This will change the Google Calendar Event Color to Blue if they confirm.

Additionally, you can change the 2nd and 3rd response colors as well. For example, if you are asking them to reply “2” or “cancel” to cancel the appointment then you can change the 2nd expected response color to red. If they cancel the appointment, the event color will turn Red.

You can also check the box that says “Write Customers Response to Event Description”. This will write the actual response to the event description. 

Change the colors for responses
Change the colors for responses

To Wrap it Up...

Changing Google Calendar colors can be done in various ways to enhance organization and personalization. 

First, customizing event colors enables users to categorize and prioritize activities, providing a visual cue for different types of commitments such as work, personal, or social events. 

Second, assigning colors to separate calendars allows for a distinction between various aspects of life or different projects. 

Third, changing the color of a specific event aids in individualizing and emphasizing its importance within the overall schedule. 

Lastly, while not a native feature, appointmentreminders.com allows altering colors based on confirmation status for efficient visual confirmation. 

Overall, these color-coding methods contribute to a more visually appealing, organized, and personalized user experience in Google Calendar.