How to Become a Successful Fitness Trainer

Fitness Trainer

Stay Fit and have an Innovative Business

Over the years, the future of the fitness trainer has evolved and become more accessible thanks to the internet in fitness clubs, as well as at home or in workplaces with gyms. People have realized that the role of the trainer is essential in assessing one’s condition, prescribing the correct training program. Personal trainers are leading them to reach achievable goals based on individuals needs. Trainers are starting new business gyms, studios, etc  everywhere and you need to stand out. I’m going to show you in the post how to become more efficient in the business of fitness. has the tools to give you the winning edge in the fitness industry.

The Bureau of Labor Statistics predicts that personal trainers and instructors is projected to grow 39 percent from 2020 to 2030, much faster than the average for all occupations. About 69,100 openings for personal trainers and instructors are projected each year, on average, over the decade. Many of those openings are expected to result from the need to replace workers who transfer to different occupations or exit the labor force, such as to retire.


To become successful as a fitness instructor, it is important to get your clients committed to a consistent workout schedule, both for the benefit of their progress and to help make your training week more efficient. Work hard to try to get the client committed to specific training times and write them out in the contract. 

personal trainer

Scheduling for the Holidays

The holidays are near, we’re in November and people want to lose that 5-10lbs before eating Grandpa’s turkey. Can’t forget your clients who want to get those extra pounds off for Christmas photos with your friends and family. It’s Go-Time for them to get back to the gym and re-focus on their health. It’s Go-Time to get moving even though were so close the holidays but to each their own.

No matter if you’re a personal trainer, fitness coach, run an MMA or Boxing Gym you want to make sure your clients and members remember to keep their appointments. Missing them costs you both time and money — and can even damage your brand. As much as your CrossFit crew loves the burn, the holidays take a lot of time up. When we get too busy, we get clustered and need a healthy reminder to come workout.

Santa lifting weights
Keep your clients engaged using automated campaigns to send appointment reminder texts and you’ll seamlessly decrease no-shows via helpful prompts. 
Streamline the process by including relevant details in the text, as well as a trackable link that allows recipients to reschedule 24/7 (or quickly confirm).

Equally important, you’ll ensure maximum transparency in alerting members to holiday scheduling updates, class wait list prompts, and last-minute changes with trainers. Automated texting is one of the most efficient tools in communicating with your clients. They can quickly read and reply to to the text messages without the need to go to your website and look for updates.

Customize your Text Message Appointment Reminders to Say exactly what you need to say, when you need to say it. Our system allows you to build your text reminders using several different types of content.

  • Text Blocks: Create your own custom blocks of text to add to your reminders.
  • Dynamic Fields: These are things like appointment date, appointment time, patients name, company name, phone number, and address. Add them to your reminder where and when you need them.
  • Custom Fields: Include additional text in your reminders such as room numbers, amounts due, or anything else you need to add on the fly!

Best Appointment Reminders Tips for a Successful Fitness Training Business

1. Send Reminders for Training Sessions, Nutritionists, Competitions & More

As you know, time is money. And no-shows are one of the most common and preventable expenses any business can face.

Mitigate these as cost-effectively and simply as possible by sending a text reminder with todays training sessions to their mobile phones. Text messages are easier to open and quicker to read than emails and are a more effective way to reach clients than phone calls. However, if you have a lot of information to send, consider using an email or call reminder.

You may also want to allow your client to opt-in to additional class or session text messages.  This way, they will always be immediately informed of any new classes or schedule changes.

2. Send Text Reminders for Class Rosters

There are gym classes so popular that people wake up at 5:30am the day before taking a class just to ensure they have a spot. These classes are so packed that they’re sold out within seconds — not minutes — of open enrollment. And just as quickly fill out their wait lists to maximum capacity.

Imagine then the frustrations the fitness instructor would have if such classes ended up having open seats that end up unfilled due to member’s negligence in cancelling. It’s unlikely that this would be due to forgetfulness, but life happens, and sometimes can’t-miss classes and appointments suddenly become impossible to do.

Certainly, you can administer a 24-hour cancellation policy to divert some of the loss for no-shows. Additionally, members may get irritated by the extra fee if they don’t feel they were properly reminded. Keep track of your text messages and you can easily prove that the client had ample opportunity to reschedule if necessary.

Remember that a cancellation policy means nothing unless you can enforce it. Your time is valuable, and you need to account for those hours that you set aside for clients.

If this happens, other members will quickly become frustrated at their own inability to secure these vacated spots. This can quickly damage your brand.

Try sending helpful text reminders, requesting that members are considerate of others and cancel such classes in a timely fashion if they cannot attend

Woman training boxing
Men Sparring Boxing
3. Streamline Operations & Reduce Overhead By 1-on-1 Chat Messaging

Some members will simply use a provided weblink or text response to easily reschedule with just a few clicks. But others will have questions.

Perhaps they’re wondering if the time can be bumped a few minutes late (or earlier). Or perhaps they have a different question entirely.

Our service allows you to communicate via text message in real-time with your fitness clients right through the interface. This way you don’t have to give out your personal cell number and can still communicate directly with them.

4. Announce Scheduling Changes Via Real-Time Text Prompts

Last minute changes happen. Favorite trainers and teachers will get sick last minute or have other unplanned emergencies.

The sooner you can alert members and clients the better. Many people arrange their schedules around a particular instructor or personal trainer. Whether they were scheduled for a class or a trainer session, they may wish to make other arrangements in case of a sub.

Don’t risk frustrating your members, who will be disappointed to rush over to the gym… only to find out they are not taking the class they signed up for.

Send a text message alert ASAP — which is quite likely to be read within minutes of receipt, thanks to our push notification system.

Women doing crossfit

Implementing Strategies to Become a Successful Fitness Trainer

As a personal trainer, you have everything you need to change people’s lives daily. You’ll get to set achievable goals with your clients and watch them improve physically and mentally. The best part? Your clients will trust you to get the body of their dreams, and that’s awesome. Moreover, you’ll get to maintain your own health in the process of helping others regardless of whether you work at a gym or for yourself. The drive and motivation to maintain your health will always be there since you want to set a good example for your clients. 

On the other side of the coin is that you are running a business, so you want to take that same passion and determination to make sure you’re successful. will help you thrive in the fitness industry and make sure you’re more efficient as a personal trainer.   

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