Welcome to AppointmentReminders.com! Appointment Reminders for Businesses

Heating & AC Reminders

Heating & AC Reminders

If you own a Heating & AC installation and repair company, you know that keeping your customers happy is important. Especially during the coldest and hottest months of the year is vital for your business to thrive throughout the year. Fall is here and its beautiful, trees are changing colors and weather is dropping. Winter is around the corner and the cold and snow the will follow. Many people are making sure their Heating & AC are working properly. Many people start making annual heater maintenance appointments around this time. Boilers, gas heaters, and furnaces are all potentially dangerous if poorly maintained. Therefore should be inspected regularly to make sure they are still safe to run. Lying dormant during the summer may allow a heater to fall into disrepair, as can constant use during the winter.

“Before the weather turns cold, take this time to change your filters, at the very least. I recommend having the system inspected by a reputable HVAC contractor. It’s much better to find an Heating & AC problem in the moderate temperatures of the fall than it is to find your furnace doesn’t work on a frigid winter day.”

– Jeremy N. (Master HVAC Tech)

Missed appointments and misunderstandings during extreme weather months can lead to frayed nerves on both sides, lost revenue, and scathing reviews. No customer wants to hear that you can’t make it out to their home during a cold or hot spell when their home’s Heating & AC system isn’t working.

You also don’t want to arrive at someone’s home in the middle of a cold or heat wave only to find they aren’t home. You’ve just wasted your time and lost money, plus missed out on other customers who may have needed your services at such a high demand time of the year.

By sending HVAC Maintenance reminders, both your customers and you can easily remember a set date and time. You can send a quick text or call or for a more personal touch, send an email confirmation with your company’s logo, plus the name and a photo of the person who’ll be ringing their doorbell. The email reminder will stand out and help them remember their appointment with your HVAC company. Customers can see a photo of the employee who’ll be in their home, along with a name and short bio, helping them feel more secure. What you choose to include in your email reminder is up to you.

Add a Personal Touch to your HVAC Appointment Reminder

One of the outstanding features of the Appointment Reminder service for HVAC is that you can customize it to fit your Heating & AC company’s needs. Our easy-to-use software lets you decide how you want your email and texts reminders to look. And our great customer service is always available to answer your questions. You can also easily change various aspects of your emails/texts whenever you want. For example, you may want to increase the frequency of appointment reminders during the busier summer and winter months, so no costly mix-ups or missed appointments occur.

Keeping to an efficient, on-time schedule will win you HVAC company reviews, more heating and cooling referrals and new HVAC customers. Like any service business, you know sticking to a schedule is important. Missed appointments are always bad for business, but if someone’s home is freezing cold or uncomfortably hot, that mistake is greatly magnified.

AppointmentReminders.com can help your employees make a great first (or second, third, fourth, etc…) impression on your customers. Not only is your employee on time, but customers are more likely to be at ease, having already seen and read about the person at their door. They can even compare the photo in your email with the employee standing in front of them. Get the winning edge over the competition with the Appointment Reminders service. Your HVAC company will grow, no matter what temperature or time of year it is.

Send Heating and Cooling Reminder Tips to Your Customers

Using our appointment reminders for HVAC service, you can not only send maintenance and appointment reminders but you can also send tips, tricks, and furnace filter reminders to your customers. This will help them save money and can possible gain new business for you as well!

Sending HVAC Reminders
Send programmable thermostat reminders
Tips for warming your house this winter

1. HVAC Reminder TIP: Install a Programmable Thermostat

programmable thermostat allows you to preset temperatures for different times of the day because you don’t need to keep your home at 68 degrees around the clock. A programmable thermostat is a real money-saver with air-conditioning as well as with heat. Choose a setting on the low end when you’re sleeping or are away and go with a higher setting at other times for savings of between 10 and 20 percent of your bill. Some units can store up to four temperature settings each day — e.g., morning, day, evening, night. All have a manual override switch.

Installing a programmable thermostat will not only save your customers money and energy but your HVAC company may be able to do the install for them as well! Once it’s installed, you can send them an HVAC tip reminder (maybe at the start of each season), on how best to program it.

2. HVAC Reminder TIP: Lower the Thermostat

Each degree you lower the thermostat on your heating system decreases your fuel bill by 3 percent. Going from 72 degrees down to 68 degrees Fahrenheit doesn’t matter much in terms of comfort, but it can save up to 12 percent on your heating bill. If you’re using a coil-type thermostat, you’ll get more accurate readings if you clean it. Pop off the thermostat cover and blow or gently swipe away the dust.

3. HVAC Reminder TIP: Reverse Ceiling Fans

If you have ceiling fans, reverse the motion so they are moving clockwise in winter. This will help pull cool air up and send warm air down where it’s needed to keep you warm. Not all energy experts feel it’s a good idea to use them in the heating season (doubters says they cool the air too much), but the fans do help bring heated air down to earth in rooms with cathedral or high-sloped ceilings.

4. HVAC Reminder TIP: Change Your Furnace Filter

If you have a forced-air system, changing the furnace filter can save you some energy (up to 5 percent) and keep dust down in the house. The system will last longer and be less likely to break down. You can send furnace filter reminders or ac filter change reminders periodically to your existing customers. In fact, this is one of the best ways to utilize our service. you can even include the customers type of filter in the furnace filter reminder. Your customer will appreciate the reminder and in some cases, your company may even be able to come out and replace the filter and do a quick check/tune up.

Sending furnace filter or ac filter change reminders is becoming more of a standard in the industry. Further down in this post are a few examples of what they can say.

5. HVAC Reminder TIP: Adjust Your Water Heater

You use more hot water in winter. Lower the water heater temperature from 140 degrees to 120 degrees. And take showers, not baths. According to the U.S. Department of Energy, the average bath consumes up to 25 gallons of hot water, while a five-minute shower uses up much less — only around 10 gallons. Again, most customers should feel relatively comfortable adjusting their water heater but if not, you can certainly offer to come out and do it. We have added a sample water heater adjustment reminder below.

6. HVAC Reminder TIP: Install a Door Sweep

If you feel cold air seeping beneath a door leading outside and find that using a door snake is inconvenient, install a draft-defeating nylon door sweep. This long, thin broom like vinyl-and-pile attachment gets installed along the inside bottom edge of the door. Cut the sweep to fit with a hacksaw and keep it in place with four or five wood screws. If you heat the garage, check to see if cold air is infiltrating along the bottom edge of the door. Rubber garage-door gaskets, nailed in place with 1 in. galvanized roofing nails, can stop that cold air cold.

Appointment Reminders are changing the game for Heating & AC companies. Email, call & text message HVAC reminders give you the perfect opportunity to engage with your customers through a multichannel approach. We’d love for you to give us a shot and that is why we offer a 30-day trial with no credit card needed.  While in the trial, we will help you set up your company. This ensures that you know how to use the service and make sure everything is correct.

Please feel free to contact us with ANY questions that you have, and we will get back to you right away!

Example HVAC Reminders

HVAC Service Tech

Heating & AC Appointment Reminder Text

Heating & AC Appointment Reminder Email

  1. Help is on the way! Your appointment for with Chilly Willy Heating & AC is scheduled for 12-1-21 at 9am. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.
  2. See you soon! Your annual Heater inspection is at 9am on 12-1-21. Call 434-343-4343 to reschedule.
  3. Just a Reminder: Appointment with Chilly Willy Heating & AC on December 1,2021 at 9:00am. Reply 1 to Confirm or call 434-343-4343 to Reschedule.
  4. We want to wish you and your family a warm and cozy Christmas from your friends at Chilly Willy Heating and AC.

Hi Renee Machado,

This email is to confirm your appointment with Chilly Willy Heating & AC to check your heater tomorrow at 9am.

The service tech is [Tech’s name] [Tech’s Photo]

Please respond to this email to confirm your booking.

If you have questions about your appointment, or you’d like to cancel or reschedule, please get in touch with our office at chillywillyh&ac.com or 434-343-4343.

Thank you!

Chilly Willy Heating & AC

HVAC Furnace Filter Reminder Example

HVAC TIP Reminder Examples

Subject: Friendly Reminder: Time to Change Your Furnace Filter!

Dear [Recipient’s Name],

We hope this message finds you well. As the seasons change, it’s important to ensure that your home is ready for the demands of the weather. One often overlooked but crucial aspect of home maintenance is your furnace filter.

Our records indicate that it’s time to replace the filter in your furnace, and we wanted to send you a friendly reminder. Regularly changing your furnace filter is essential for maintaining optimal indoor air quality, reducing energy consumption, and prolonging the life of your HVAC system.

Type of Filter: [Specify the type of filter, e.g., MERV 8 Pleated]

Here are a few key reasons to change your furnace filter:

  1. Improved Air Quality: A clean filter ensures that your HVAC system is effectively removing dust, pollen, and other airborne particles, promoting a healthier living environment.

  2. Energy Efficiency: A clogged filter forces your furnace to work harder, leading to increased energy consumption and higher utility bills. A clean filter helps maintain peak efficiency.

  3. System Longevity: Regular filter changes prevent strain on your HVAC system, extending its lifespan and reducing the likelihood of costly repairs.

To replace your furnace filter:

  1. Turn off your furnace.
  2. Locate the filter compartment.
  3. Remove the old filter.
  4. Insert the new filter, ensuring it is placed in the correct direction.
  5. Turn your furnace back on.

If you’re unsure about the type of filter your system requires or where to find it, refer to your HVAC system’s manual or contact a professional technician for assistance.

Your comfort and well-being are our top priorities. Thank you for taking the time to maintain your home and ensure the efficiency of your HVAC system. If you have any questions or need further assistance, feel free to reach out to us.

Best regards,

[Your Company Name] [Contact Information]

  1. Water Heater Adjustment Reminder:

    • 🌟 Hi [Customer’s Name]! Time for a quick home efficiency boost! Consider adjusting your water heater to 120°F for optimal comfort and energy savings. Need help? Call [Your Company Name] at [Your Contact Number]. 💧🌿
  2. Door Sweep Installation Reminder:

    • 🏡 Hey [Customer’s Name]! Ensure a cozy winter by installing a door sweep. Keep the cold out and warmth in. For assistance or door sweep recommendations, contact [Your Company Name] at [Your Contact Number]. 🚪❄️
  3. Thermostat Programming Reminder:

    • 🌡️ Hello [Customer’s Name]! Don’t forget to program your thermostat for energy-efficient heating. Save on bills and stay comfy! For any thermostat-related queries, reach out to [Your Company Name] at [Your Contact Number]. 💚🏠
  4. Ceiling Fan Reversal Reminder:

    • 🌀 Hi [Customer’s Name]! Winter is here, so reverse your ceiling fan to circulate warm air. Need assistance or tips? Call [Your Company Name] at [Your Contact Number]. Stay cozy! ❄️🏡

Risk Free HVAC Reminder Service

Enjoy the peace of mind that comes with a risk-free experience and the freedom of no long-term contracts. With four account tiers catering to different needs, starting at just $9.95 per month, you have the flexibility to choose a plan that suits your requirements and budget. 

Our service allows complete customization to align with your unique business needs, and the setup is quick and straightforward, ensuring you can focus on what matters most – your business. 

Elevate your scheduling efficiency and customer engagement with us – the perfect solution for seamless and affordable HVAC appointment reminders.

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