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Chiropractic Appointment Reminders

Chiropractic Appointment Reminders
Chiropractic Appointment Reminders

How Chiropractic Appointment Reminders Can Help You

Starting a chiropractic business can be a difficult job. Like starting any other business, it’s important to carefully prepare and plan out your business and finances. There are many reasons why chiropractic businesses fail. And many tools that can help you to avoid them as well as give your business the competitive edge it needs to succeed. Sending out chiropractic appointment reminders to your new and existing clients can give you that edge!

According to a study conducted on The Michael E. DeBakey VA Medical Center (MEDVAMC) at Houston, Texas, the average cost of no-show per patient was $196 (in 2008 – we can assume a significant increase since then). After all, whether patients show up or not, healthcare organizations and medical practices still must pay their staffs and cover expenses like rent and the cost of equipment. Data from the BLS shows that approximately 20% of new businesses fail during the first two years of being open, 45% fail during the first five years, and 65% during the first 10 years. Only 25% of new businesses make it to 15 years or more. 

Appointment Reminders is here to assist in your business. “When you succeed, we succeed”!

Addressing Common Issues With Chiropractic Reminders

Implementing an automated reminder system for chiropractors can address various challenges and enhance efficiency in the following ways:

  • Time Efficiency:

  • Reducing Patient Wait Time:

    • Automated reminders can include instructions to arrive a bit earlier, helping streamline patient flow.
    • Real-time updates can be sent to patients about any delays or changes in the schedule.
  • Improving Revenue Numbers:

    • Reminders can include information about outstanding bills, prompting patients to settle their accounts.
    • Upsell opportunities, such as discounted packages or wellness programs, can be included in reminders to boost revenue.
  • Tracking Missed Appointments:

  • Enhancing Patient Compliance and Referral Rates:

    • Automated reminders can educate patients on the importance of compliance with treatment plans.
    • Referral requests and incentives for referring others can be integrated into reminders.
  • Managing Online Reviews and Reputation:

    • The system can prompt satisfied patients to leave positive online reviews.
    • Negative feedback alerts can be sent to staff for immediate response and resolution.
  • Reducing Unpaid Claims:

    • Reminders can include payment due notifications, reducing the likelihood of unpaid claims.
    • Billing information can be included in reminders to facilitate easy payment.
  • Streamlining Appointment Reminders:


Implementing an integrated automated reminder system can significantly contribute to a more streamlined and efficient chiropractic practice. It not only addresses current challenges but also enhances patient engagement and satisfaction, leading to improved overall practice performance. Regularly updating and optimizing the system based on feedback will ensure continued success

Appointment Reminder Texts for Chiropractors
Appointment Reminder Texts for Chiropractors
Appointment Reminder Calls for Chiropractors
Appointment Reminder Emails for Chiropractors
Appointment Reminder Emails for Chiropractors

Automate and Integrate your Chiropractic Appointment Reminders

The good news is that chiropractors can make their practice efficient by automating productivity-killing tasks. By utilizing automated and integrated appointment reminders, chiropractors can remove complexities and inefficiencies from the day-to-day processes

Without standardized, integrated software that automates and streamlines practice management, a chiropractic practice will have to continuously shift between disparate sources of information, resulting in productivity loss and even greater revenue leaks.

Our appointment reminders seamlessly integrate into most Chiropractic EMH/EHR software

Chiropractic Appointment Reminder Templates:

We have created a few templates below that you can use for sending out chiropractic appointment reminders.

Initial Chiropractic Consultation Email Reminder

This initial consultation reminder is fairly detailed in order to include all the information that a first time client needs. Also, you can include your company logo and colors for a professional look!

Subject: Your Upcoming Initial Chiropractic Consultation

Dear [Patient’s Name],

We hope this message finds you well. We’re excited to remind you of your upcoming initial chiropractic consultation with [Chiropractor’s Name] at [Chiropractic Clinic Name]. This is an essential step towards achieving your optimal health and wellness goals.

Date: [Appointment Date] Time: [Appointment Time] Location: [Chiropractic Clinic Address]

To ensure you have the best experience, here’s some important information:

What to Wear: Wear comfortable clothing that allows for ease of movement. Loose-fitting or athletic wear is recommended, as it helps our chiropractor assess your posture and range of motion effectively.

What to Expect: During your initial consultation, [Chiropractor’s Name] will take the time to understand your medical history, discuss any specific concerns you may have, and perform a thorough examination. This may include postural assessments, range of motion tests, and other diagnostic procedures. Please feel free to ask any questions or share additional information that you believe is relevant to your health.

We value your time, and our team is committed to providing you with a positive and informative experience. If you have any questions before your appointment or need to reschedule, please don’t hesitate to contact us at [Clinic Phone Number] or [Clinic Email Address].

We look forward to welcoming you to [Chiropractic Clinic Name] and assisting you on your journey to improved health and well-being.

Best regards,

[Chiropractic Clinic Name] [Chiropractic Clinic Contact Information]

Chiropractic Appointment Reminder Templates
Text Message Chiropractic Reminder

Hi [Patient’s Name],

Friendly reminder of your chiropractic appointment with [Chiropractor’s Name] tomorrow at [Appointment Time]. Please wear comfy clothes and arrive a bit early. If you have any questions, feel free to call [Clinic Phone Number]. See you soon!

[Chiropractic Clinic Name]

Text Message Chiropractic 90 Day Checkup Reminder

Hi [Patient’s Name],

Time flies! It’s been a while since your last visit. 📆 How about scheduling your 90-day checkup with us? Your well-being is our priority! Reply “SCHEDULE” to set up your appointment or call [Clinic Phone Number]. Looking forward to seeing you soon!

[Chiropractic Clinic Name]

Chiropractic Payment Due Reminder Text

Hi [Patient’s Name],

Just a quick heads-up: Your recent chiropractic session bill is due. To make things easy, you can pay it online using this link: [Payment Link]. Any questions? Give us a shout at [Clinic Phone Number]. Thanks for choosing [Chiropractic Clinic Name]!

Best, [Chiropractic Clinic Name]

Chiropractic Appointment Reminder Call

Hello, [Patient’s Name]!

This is [Chiropractic Clinic Name] calling to remind you of your upcoming chiropractic appointment with Dr. [Chiropractor’s Name].

Date: [Appointment Date] Time: [Appointment Time] Location: [Chiropractic Clinic Address]

Please remember to wear comfortable clothing for your appointment.

If you have any questions or need to reschedule, please call us at [Clinic Phone Number].

We look forward to seeing you and assisting you on your journey to improved health. Thank you, and have a great day!

Our system is completely customizable! For more templates, check out our post on the Best Appointment Reminder Template to Reduce No Shows.

Chiropractic Appointment Reminder Template Generator

Try out our template generator below to create custom reminders for your chiropractic office. Keep in mind, we can automatically add things like Patient Name, Appointment Date and Time, Appointment Type and more automatically when we send the reminder.

Secure & HIPAA Compliant Chiropractic Appointment Reminders

HIPAA compliant patient reminders

We specialize in providing HIPAA-compliant appointment reminders. In the realm of technology, especially concerning sensitive medical records and information, data security and privacy are paramount.

We go the extra mile to ensure that any information you entrust with us remains secure, private, and confidential, aligning with the stringent guidelines of the Health Insurance Portability and Accountability Act (HIPAA). Here’s how we prioritize the security of your data:

  • Adherence to HIPAA guidelines throughout our operations.
  • Strict policy of never sharing your company or patient data with third parties.
  • Storage of only the minimal data necessary for sending HIPAA-compliant appointment reminders.
  • Encryption of data during transmission and when stored.
  • Implementation of a data deletion policy to remove information when it is no longer required.
  • Comprehensive compliance with all additional HIPAA guidelines.
  • Willingness to sign a Business Associate Agreement (BAA) with your chiropractic practice. You can download our BAA here. If you have your own BAA, we are open to signing yours as well.
  • We are pleased to furnish your company with our security and HIPAA certifications upon request, ensuring transparency and trust in our commitment to safeguarding your data.

Chiropractic Appointment Reminders is your Competitive Edge

Automatic appointment reminders can be a very efficient way to encourage patients to show for their schedule appointment on time. These reminders have also proven to effectively decrease no-show patients by 80% or more. Programs like appointmentreminders.com offer a feasible solution.

Although many chiropractic EMH/EHR software do come with built-in appointment reminders, implementing a solution like ours will allow much more flexibility and tracking so you can focus on long-term patient retention

Take advantage of our 30 day free trial. With no credit card required, you can determine if our program is the right fit for your practice. And now that you have solutions to handling late patients, you can also decrease no-shows.

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